Article 6: General Body
(a) The supreme authority of the Forum is vested in the meeting of the General Body of its members. Ten (10) full members at least representing ten (10) countries of the total members of the Forum must be present at the meeting of the General Body for its proceedings to be valid and to constitute a quorum.
(b) A meeting of the General Body of the Forum shall be held once every year.
(c) The General Body shall be the principal review and deliberative body of APFEJ and shall be responsible for determining policy and work program.
(d) There shall be an election of an Executive Committee comprising a Chairman, Deputy Chairman, six regional directors (One each representing the regions of Central Asia, South-East, West Asia, East Asia, South Asia and the Pacific), a Secretary General , Assistant Secretary, 2 Auditors and 7 other members, each will hold office for three consecutive years.
(e) The Annual Report of the Forum including the financial report since the previous General Body shall be tabled;
(f) Deliberate on administrative and budgetary matters and any other matters that may be put before it;
(h) The meeting of the General Body shall elect an Executive council comprising of 19 members for three-year term. All members present at the General Body (Full, Associate and Individual) who have paid their annual membership can vote to elect the members of the Executive council. When voting a member can vote in one category only (i.e. either as Full, Associate or Individual). Each member will have 4 votes. But all votes cannot be voted to one person, it will be as one vote to one person basis by secret ballot.
(i) Executive council comprising of 19 members will be as follows, 10 representatives from full members, 5 representatives from associate members, and 4 individual representatives.
(j) The Executive council elected by the General Body shall in turn elect an Executive Committee comprising a Chairman, a Deputy Chairman, six regional directors (One each representing the regions of Central Asia, South-East Asia, West Asia, East Asia, South Asia and the Pacific), a Secretary /Chief Executive, Assistant Secretary, auditors and 7 other members. The Executive Committee shall hold office until such time the new Executive Committee is elected.
(k) Executive council will be elected by a secret vote.
(l) Executive Committee shall be elected by the Executive council by way of a democratic election generally by way of showing of hands unless voting by secret ballot decided by the majority of the Executive council members. Each Executive council member will have one vote each to elect a position. Each position category (i.e. Chairman, a Deputy Chairman, six Regional Directors (one each representing the regions of Central Asia, South-East Asia, West Asia, East Asia, South Asia and the Pacific), a Secretary /Chief Executive, Assistant Secretary, 2 Auditors. Automatically the other 7 members will be exco members.
(m) Eight weeks notice shall be given to the member for the meeting of the General Body. The notice shall in every case be accompanied by a provisional agenda, which will be approved by the Chairman or Secretary. All documents for discussion shall be made available to the members before the congress.

Article 7: Extraordinary Meeting.
An extraordinary Meeting of the General Body of the Forum shall be convened
(a) Whenever the Executive Committee of APFEJ deems it desirable, or
(b) At the joint request in writing of less than two - third of exco Members, stating the objects and reasons for such a meeting. The Chairman or secretary general shall circulate the objects and reasons for such a meeting to all Members.

Article 8: The General Body may formulate its own rules of procedure.

Article 9: Function of the Executive Committee
(a) The Chairman shall during his term of office preside at the meeting of the General Body and shall be responsible for providing policy guidance to the Forum. The functions of the APFEJ secretariat will be a main duty of the Chairman who will raise funds for its activities including annual congress and other projects. The appointments for the secretariat will be the discussion of the chairman.
(b) The deputy Chairman shall act accordingly when the chairman ceases to function.
(c) Regional directors shall strengthen the sub- regional activities in consultation with the APFEJ secretariat.
(d) The Secretary /Chief Executive can operate specific projects and will assist the AFEJ secretariat to implement the decisions of the General Body including its work programs.

Article 10:
APFEJ recognize the fact that the Forum was constituted on the initiative of ESCAP at the Regional Media Conference on Environment and Development held in New Delhi , India during 18-21 February 1985.

Article 11: Program and Budgetary Matters
1. The General Body, at its meeting, shall approve biannual work programs and budget for the Forum. All financial contribution to the Forum would be received by the Chairman or Regional Directors on behalf of the Forum and deposited into an accounts operated by the name of the "Asia- Pacific Forum of Environmental Journalists".
2. The Secretary /Chief Executive shall be responsible for operating these accounts and shall submit a financial report to the meetings of the Governing Council. The APFEJ HQ bank accounts will be operated by the secretariat accountant and Secretary /Chief Executive or/ and APFEJ chairman. Regional directors also can start Bank accounts with prior approval from the chairman or Secretary /Chief Executive on specific projects.

Article 12: Audit
1. Two members, appointed by Executive Committee, shall be Honorary Auditors. They shall hold office till the new auditors are appointed by the General Body. However, they shall not be re-appointed for the following term.
2. The Auditors shall be required to audit the accounts of the Forum from time to time.

Article 13: Amendments of Rules or of the Constitution
Proposals for amending the constitution may not be forwarded to the general body by the executive council unless they are passed by a two-thirds majority of the council. These may not be altered or amended except by two third majority resolution of a executive council meeting.

Article 14: Interpretation
In the constitution, unless the context otherwise requires.
(a) "Forum" means the Asia-Pacific Forum of Environmental Journalists.
(b) "Executive council" means the elected 19 members from the general body of the Asia-Pacific Forum of Environmental Journalists.
(c) "Executive Committee" means the Executive Committee of the Asia-Pacific Forum of Environmental Journalists.
(d) "General body means " means the full, associate and individual members who have paid due fees.

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